Job posting closes: May 1st, 2025 at 5:00pm Yukon Standard Time

At our core, the City of Whitehorse is committed to cultivating an inclusive employee community and workspace, confronting racism and biases for fairness and equity, while advancing reconciliation and accessibility.

The City promotes work life balance for its employees and offers flexible work arrangements, such as work from home and compressed work weeks, subject to applicable administrative directives.

An Eligibility List may be established from this competition – the duration of the eligibility list may be up to 12 months. The eligibility list may be used to fill future permanent full-time, permanent part-time, temporary full-time, temporary part-time, term or casual vacancies within the same department and classification based on the organizational needs by going to the next highest ranked candidate until the eligibility list expires.

This position is covered by a collective agreement between the City of Whitehorse and the Public Service Alliance of Canada/Yukon Employees Union. 

The City wishes to thank all applicants for their interest but only those candidates selected to advance in the recruitment will be contacted.  Note that only those candidates eligible to legally work in Canada will be considered.

Project Coordinator, Fleet and Transportation Maintenance

Job Code:308
Department: Fleet & Transportation Maintenance

Job Summary:

Under the direction of the Manager, the incumbent assists in coordinating and facilitating projects and programs and ensures compliance with regulatory requirements for the department.

Duties and Responsibilities:

1. Coordinates, facilitates, researches, plans, develops, schedules, delivers, monitors, reports and inspects progress including evaluating performance of consultants and contractors for assigned projects and programs.

2. Reviews and assists in preparing project estimates, designs, detailed drawings, specifications.

3. Provides research and technical support relating to the departmental systems and processes including programming, ensuring integrity of data, testing, evaluating and making recommendations to ensure efficient operations and regulatory compliance.

4. Compiles statistics, analyzes data, undertakes studies, researches, prepares and presents reports.

5. Prepares and monitors (controls), under direction of the Manager, the annual operating and capital budgets for assigned projects and programs.

6. Reviews and provides input into strategic planning, manuals, servicing standards and operations in compliance with policies and agreements.

7. Prepares and evaluates tenders, quotations, proposal calls and reports and awards or recommends award in accordance with the City's Purchasing Policy.

8. Follows, and ensures that reporting staff follow, so far as is reasonably practicable, established safety procedures and standards.

9. Act as Manager, Fleet and Transportation Maintenance and other department supervisory positions as assigned.

10. Other related duties.

Working Conditions:

Majority of work is in a normal office environment. Exposure to inclement weather, confined spaces, noise, dust, fumes, traffic, extreme temperatures, utility lines, uneven terrain and construction sites (including ladders) when conducting site visits and managing projects.

Knowledge and Skills:

• Two- year diploma in a relevant/ related field. 
• 3 years progressing and related experience and 6 months on the job training.
• Extensive knowledge of municipal transportation/ road maintenance practices.
• Proven knowledge related to health and safety programs, traffic signs/marking, traffic signals, traffic signal controllers, land use, quarries, land fill operations, environmental or energy management is an asset.
• Demonstrated project management, decision- making/ problem solving, and interpersonal skills.
• Good organizational, prioritizing, multitasking skills and ability to work unsupervised.
• Strong customer service orientation. 
• Proven written and oral communication skills.
• Ability to foster and maintain effective relationships among peers and/ or stakeholders.
• Valid Yukon Class 5 Driver's License.

Certifications required within one year may include but not limited to: Asbestos Awareness, Fall Arrest, Hazard Assessment and Control, Confined Space Entry, Electrical Safety, Trenching Safety, Aerial Lift, Standard First Aid Level C with CPR, Traffic Control Course, WHMIS & Transportation Dangerous Goods.

An equivalent combination of education, training and experience may be considered. 

Examples of Required Equipment to Operate:

Light transportation, vehicles, sampling, testing, calibration and recording equipment, safety equipment, traffic signal controllers, communications and office equipment, computer with applications including Outlook, GIS, Word, Excel, database programs, AutoCad and mapping software. 

Accommodation Requests: 

Shortlisted candidates who require accommodation or have accessibility needs during the selection process are encouraged to reach out to the Recruiter and make requests to ensure their full participation. The City of Whitehorse is committed to reviewing requests and making arrangements for reasonable accommodation and accessibility requests. You may email to name of recruiter @whitehorse.ca and careers@whitehorse.ca.

Other Details: 

Job seekers are required to create an online profile and submit their application electronically through the City's online Applicant system via www.whitehorse.ca/careers. Instructions on applications are provided at https://www.whitehorse.ca/our-government/employment/how-to-apply/. If you have any further questions regarding this posting, please contact the recruiter at HR@whitehorse.ca.

To apply for this position, you are required to submit your resume. 

Various tests and/or exams may be administered as part of the recruiting process. 

At the time this posting closes, candidates must have valid and current licenses/certifications/education that match the position requirements. Candidates who are selected to continue with the recruiting process will be required to provide proof of qualifications during their interview.